Workshop Planning and Execution Process

Workshop Preparation

Topic Definition

• Define Topics
• Identify Key Participants: Internal, External
• Create Workshop Description and Preliminary Agenda

Participant Management

• Select Participants
• Invite Participants
• Conduct workshop participant preliminary phone conference

Organizations

• Organize Venue, Travels
• Create confluence website

Materials

• Define agenda
• Prepare introductory presentations
• Tailor and extend questionnaire

Workshop Execution

• Venue, Greetings, Name Cards, Access, Food
• Welcome
• Introduction CI
• Introduction Participants
• Take diligent workshop notes (electronically, structured, 2 independent individuals)
• Domain Modeling
• Scenario Playing
• Requirements Discussion and Validation
• Feedback session
• Social Event

Post-Processing of Workshop Results

• Post-process notes (quick), collect all notes electronically
• Thank participants
• Collect participant post-workshop materials
• Analyze notes, extract requirements
• Post workshop materials on confluence
• Refine existing requirements
• Create workshop summary report
• Document requirements
• Review workshop report and requirements in team
• Circulate workshop report and requirements among participants
• Integrate and finalize workshop report
• Update requirements at official location (DOORS)